Our client is seeking a highly organised, proactive, and detail-oriented Office Executive to provide administrative support, manage corporate affairs and regulatory compliance activities.

ROLE PROFILE

The successful candidate will be responsible for managing day-to-day office and administrative operations, coordinating executive engagements and serving as the key liaison between management and external stakeholders.

DUTIES/RESPONSIBILITIES

• Manage day-to-day office and home administration and operational activities.
• Coordinate and follow up with government ministries, departments, agencies, and regulatory authorities for approvals, permits, licenses, and statutory compliance.
• Liaise with key stakeholders including the Energy Commission, Environmental Protection Agency, Ghana Investment Promotion Centre, utility companies, local authorities, consultants, and contractors.
• Arrange and coordinate meetings, appointments and stakeholder engagements.
• Prepare official letters, reports, presentations, meeting minutes, and correspondence.
• Maintain and organize company records, contracts, permits, licenses, and project documentation.
• Manage executive calendars, travel arrangements, accommodation, and logistics.
• Support work permit, residence permit, immigration, and corporate compliance processes where required.
• Coordinate communication between management and external stakeholders.
• Monitor action items from meetings and ensure timely closure.
• Assist in procurement coordination, vendor communications, and office services management.
• Ensure confidentiality and proper handling of sensitive company information.
• Can do market research and any other work given by management

EDUCATION/EXPERIENCE

• Must have a minimum Bachelor’s degree in Business Administration, Public Administration, Management, Secretarial Studies, or a related field
• Must have a minimum of 2–5 years’ experience in administration, government liaison, executive assistance, or corporate affairs
• Experience working with energy, infrastructure, industrial, or project-based organisations is preferred
• Demonstrated experience coordinating with Ghanaian government institutions and regulatory bodies is an advantage

REQUIREMENTS

• Strong verbal and written communication skills with the ability to draft professional correspondence and official documents
• Excellent stakeholder management, relationship-building, and interpersonal skills
• Strong organisational and documentation skills with a high level of attention to detail
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Good understanding of Ghanaian government procedures, regulatory frameworks, and compliance processes
• Ability to manage multiple priorities simultaneously and work effectively under pressure
• High level of professionalism, integrity, and discretion in handling sensitive and confidential information
• Self-motivated, proactive, and able to work with minimal supervision
• Strong problem-solving skills and the ability to anticipate management needs and take initiative