Our client, a mining company is looking for a highly efficient and proactive Logistics Administrator to assist with the company’s operations.

ROLE PROFILE

The successful candidate will be responsible for providing efficient day-to-day support for procurement, logistics, and repair administration. He/she will also perform the following duties:

DUTIES/RESPONSIBILITIES

• Supply of parts to Technical Hardware / RMA (Return Merchandise Authorization) workshop personnel to ensure a central point of control over inventory and maintain accurate records.
• Administer and manage product repair records and procedures, also ensuring that all repaired items are returned timeously
• Submit the RMA (Return Merchandise Authorization) inventory adjustment report to the Logistics Manager as required, this is to be done in collaboration with the local Accountant.
• Create service notifications, sales orders, and invoices related to RMAs (Return Merchandise Authorization) for our customers.
• Process third-party purchase orders, expedite, and ensure timely supply.
• Maintain up-to-date supplier records on the master vendor database ensuring that information corresponds with the SAGE ERP system.
• Procure from third parties and non-stock items.
• Manage shipping of internal and external customer orders.
• Issue delivery notes and prepare pass-out documents to be signed by the accountant (Accra office)
• Manage stores and their related functions and must be responsible for all import and export activities.
• Maintain an up-to-date record of audit trails for procurement (Intercompany, Internal, and external)
• Maintain up-to-date records of customs documentation such as BOL, SLI, SAD500, and DA65.
• Assist the finance department with uploading the import and export VAT-related documentation.
• Perform ad-hoc collections and deliveries as required by the business from time to time.
• Create and submit inventory adjustment reports to the logistics manager
• Receive and put away raw materials performing the corresponding transactions in the SAGE ERP system.
• Classify all materials and products updating the tariff/harmonization codes in collaboration with the Logistics Team Lead (Africa).
• Assist the logistics manager with the reconciliation of demo and trial stock.
• Participate in audit and stocktaking and assist in shared services.
• File/ manage records, archiving, and storage requirements.
• Perform regular stock take of RMA (Return Merchandise Authorization) inventory as required.
• Comply with the company’s health and safety policies and procedures
• Other duties as required from time to time.

EDUCATION/EXPERIENCE

• A minimum of Bachelor of Science in supply chain management, logistics, or a relevant field
• A minimum of 5 years of working experience as a logistics administrator, warehouse administrator, or similar role
• Must have knowledge of logistics software or transport management systems

 REQUIREMENTS

• Must have a working knowledge of Microsoft Office suite (in particular, MS Word and Excel)
• Must have a working knowledge of general inventory program applications
• Must have a working knowledge of the SAGE / SAP ERP purchase order module system
• Must be willing to go the extra mile for customers (internal and external)
• Must have a high level of personal drive and motivation
• Must be attentive to detail
• Must have strong time management and prioritization skills
• Excellent communication skills, both verbal and written
• Ability to work in and contribute to the team-building environment
• Ability to set day-to-day priorities within the overall priority listing
• Must have a strong problem-solving, interpersonal, and negotiation skills