Our client, a leading real estate company, is seeking a highly organised and professional Executive Secretary to provide comprehensive administrative and organizational support to senior management.

 ROLE PROFILE

The ideal candidate will be responsible for ensuring seamless office operations, maintain a professional standard of communication and documentation at all times and will serve as the backbone of the executive office, managing schedules, correspondence, and cross-departmental coordination with precision and discretion.

DUTIES/RESPONSIBILITIES:

Executive Support & Calendar Management

• Manage the General Manager’s calendar, schedule meetings, and coordinate appointments
• Arrange travel logistics, accommodation, and itineraries for management and visiting delegations
• Prepare meeting rooms and ensure all necessary materials and equipment are in place
• Follow up on decisions made in meetings and brief the General Manager on progress

Communication & Correspondence

• Receive and screen phone calls, emails, and visitors, directing them appropriately
• Draft, proofread, and dispatch official correspondence, reports, and meeting minutes
• Coordinate between departments to ensure timely flow of information and reports

Documentation & Records Management

• Maintain organised physical and electronic filing systems for documents and contracts
• Handle sensitive and confidential information with the utmost professionalism and discretion
• Support the management team with ad hoc projects and urgent administrative tasks
• Perform any other administrative duties as may be assigned by management

EDUCATION/EXPERIENCE:

• Must have a Diploma or Bachelor’s degree in Executive Secretarial Studies, Business Administration, or equivalent
• Must have a minimum of 2 years’ administrative experience; experience in a real estate environment is preferred
• Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

 REQUIREMENTS

• Excellent written and spoken English; knowledge of additional local languages is a plus
• Professional appearance and polished interpersonal and communication skills
• Ability to multitask efficiently under pressure and meet strict deadlines
• High level of accuracy, organisation, and attention to detail
• Confidentiality and professional discretion in all matters
• Proactiveness and sound judgement in routine decision-making
• Strong organisational and time management skills with the ability to prioritise competing tasks.