Our client, a leading pharmaceutical and healthcare company, is seeking a highly organised and proactive Executive Assistant providing comprehensive support to the Chief Executive Officer.

ROLE PROFILE

The ideal candidate will be responsible for executive support in a one-on-one working relationship. He or she will provide high-level administrative support through conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

DUTIES/RESPONSIBILITIES:

• Manage the CEO’s calendar, appointments, travel arrangements, and expense reports
• Prepare confidential correspondence, reports, and presentations
• Act as a gatekeeper, managing access to the CEO and prioritizing engagements
• Ensure the CEO is well-informed of upcoming commitments and key issues
• Coordinate and follow up on tasks, projects, and deadlines on behalf of the CEO
• Facilitate effective communication between the CEO and internal/external stakeholders
• Handle sensitive information with discretion and professionalism
• Serve as the primary liaison between the CEO and the Board of Directors
• Coordinate board meetings, including scheduling, documentation, and logistics
• Ensure timely distribution of board materials in compliance with governance requirements
• Support board members with travel and meeting arrangements
• Maintain strict confidentiality in all board-related matters
• Support the Executive Team in scheduling and coordinating meetings
• Assist in preparing agendas and materials for senior management and off-site meetings
• Attend meetings where required and track action points
• Maintain and update the CEO’s profile and organizational materials
• Review and analyse reports (Finance, Sales, HR, Operations, etc.) and highlight key insights
• Track performance against business plans and flag risks or challenges
• Conduct research and prepare reports to support decision-making
• Coordinate and consolidate departmental reports for executive review
• Develop presentations and documentation for internal and external use

EDUCATION/EXPERIENCE:

• Must have a minimum of a Bachelor’s Degree from an accredited institution
• Must have a minimum of 5 years’ experience supporting C-Level Executives
• Experience and interest in internal and external communications
• Basic accounting knowledge is an advantage
• Further qualification in project management is desirable

 REQUIREMENTS

• Excellent verbal and written communication and presentation skills suitable for a range of audiences
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including employees, board members, external partners, and customers
• Strong organisational skills that reflect the ability to perform and prioritise multiple tasks seamlessly with excellent attention to detail
• Demonstrated proactive approaches to problem-solving with strong decision-making capability
• Highly resourceful team-player with the ability to also be extremely effective independently
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment
• Forward-looking thinker who actively seeks opportunities and proposes solutions
• Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat, and Social Media web platforms
• Emotional maturity and excellent project management skills are a plus