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LOGISTICS ADMINISTRATOR

full-time ACCRA 21 Aug 2024

Our client, a mining company is looking for a highly efficient and proactive Logistics Administrator to assist with the company’s operations.

ROLE PROFILE

The successful candidate will be responsible for providing efficient day-to-day support for procurement, logistics, and repair administration. He/she will also perform the following duties:

DUTIES/RESPONSIBILITIES

  • Supply of parts to Technical Hardware / RMA (Return Merchandise Authorization) workshop personnel to ensure a central point of control over inventory and maintain accurate records.
  • Administer and manage product repair records and procedures, also ensuring that all repaired items are returned timeously
  • Submit the RMA (Return Merchandise Authorization) inventory adjustment report to the Logistics Manager as required, this is to be done in collaboration with the local Accountant.
  • Create service notifications, sales orders, and invoices related to RMAs (Return Merchandise Authorization) for our customers.
  • Process third-party purchase orders, expedite, and ensure timely supply.
  • Maintain up-to-date supplier records on the master vendor database ensuring that information corresponds with the SAGE ERP system.
  • Procure from third parties and non-stock items.
  • Manage shipping of internal and external customer orders.
  • Issue delivery notes and prepare pass-out documents to be signed by the accountant (Accra office)
  • Manage stores and their related functions and must be responsible for all import and export activities.
  • Maintain an up-to-date record of audit trails for procurement (Intercompany, Internal, and external)
  • Maintain up-to-date records of customs documentation such as BOL, SLI, SAD500, and DA65.
  • Assist the finance department with uploading the import and export VAT-related documentation.
  • Perform ad-hoc collections and deliveries as required by the business from time to time.
  • Create and submit inventory adjustment reports to the logistics manager
  • Receive and put away raw materials performing the corresponding transactions in the SAGE ERP system.
  • Classify all materials and products updating the tariff/harmonization codes in collaboration with the Logistics Team Lead (Africa).
  • Assist the logistics manager with the reconciliation of demo and trial stock.
  • Participate in audit and stocktaking and assist in shared services.
  • File/ manage records, archiving, and storage requirements.
  • Perform regular stock take of RMA (Return Merchandise Authorization) inventory as required.
  • Comply with the company’s health and safety policies and procedures
  • Other duties as required from time to time.

EDUCATION/EXPERIENCE

  • A minimum of Bachelor of Science in supply chain management, logistics, or a relevant field
  • A minimum of 5 years of working experience as a logistics administrator, warehouse administrator, or similar role
  • Must have knowledge of logistics software or transport management systems

 REQUIREMENTS

  • Must have a working knowledge of Microsoft Office suite (in particular, MS Word and Excel)
  • Must have a working knowledge of general inventory program applications
  • Must have a working knowledge of the SAGE / SAP ERP purchase order module system
  • Must be willing to go the extra mile for customers (internal and external)
  • Must have a high level of personal drive and motivation
  • Must be attentive to detail
  • Must have strong time management and prioritization skills
  • Excellent communication skills, both verbal and written
  • Ability to work in and contribute to the team-building environment
  • Ability to set day-to-day priorities within the overall priority listing
  • Must have a strong problem-solving, interpersonal, and negotiation skills

 

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