Vacancies
BUSINESS ADMINISTRATION MANAGER
full-time Tema 08 Jan 2025
Our client, a leading global shipping company is searching for a Business Administration manager to help with the company’s functions.
ROLE PROFILE
The selected candidate will be responsible for directing, planning and coordinating business administration activities for the country to ensure the integrity of processes, internal controls, bookkeeping and cost-saving strategies.
DUTIES / RESPONSIBILITIES
- Budget adjustment and quarterly forecasts of overhead costs.
- Produce monthly trend analysis and maintenance of cost standards.
- Manage the business administration and controlling function of Ghana.
- Participate in performance management of the various business units.
- Manage finance closure administration (month/quarter/year – end) within the company guidelines.
- Manage and oversee external and internal audits and ensure unqualified reports are received.
- Manage the balance sheet and income statement accounts and reconciliation thereof.
- Manage accounts receivables and payables within the company guidelines.
- Responsible for cost saving initiatives and procurement (Operational and Overhead costs) and provide feedback and proposals to the procurement committee.
- Responsible for the risk management of the Ghana office.
- Manage the country’s cash flow within company guidelines.
- Supervision of country-level business systems group.
- Maintain a feedback channel to area maximum allowable weight business unit heads, ensuring alignment with the strategic objectives and goals of the Ghana office.
- Manage country statutory records and reporting.
- Manage country admin function.
- Ensure compliance with Hapag Lloyd global standards and policies as well as local regulatory laws.
- Support the country manager in relation to Business Administration in the implementation of policies and day-to-day activities.
- Provide reports and analyse key data to drive improvement.
- Responsible for setting targets and goals for individual departments within business administration and supporting them with appropriate training and development.
- Coach and develop Business Administration team members. Have regular performance reviews in line with the company’s policy and area management requirements.
- Resolve high-level concerns.
- Assist managers with problem-solving and provide guidelines regarding departmental and personnel-related issues.
- Create and maintain an open communication channel within the department, area and region.
- Liaise with the area Africa office for all controlling-related matters.
EDUCATION / EXPERIENCE
- A minimum of a Bachelor’s degree in Accounting/Finance/Economics
- A minimum of 5-8 years of relevant working experience.
- An MBA or professional certification (ACCA, CA, CIMA etc.) will be an added advantage.
- Must possess vast experience in a shipping company or an adjacent industry.
- Proven leadership experience having successfully managed small expert teams.
REQUIREMENT
- Must possess good communication skills.
- Must have profound knowledge of accounting, finance, tax and legal requirements (local and international financial reporting standards).
- Possess strong analytics and good organisational skills.
- Ability to handle multiple tasks and meet deadlines.
- Must be detail-oriented, identify problems and suggest ideas to solve problems.
- Must possess critical thinking skills for complex situations.
- Ability to guide and motivate team members towards a common goal.
- Must be adaptable and responsive to change.
- Ability to develop long-term business plans and strategy.
- Ability to negotiate and build relationships with business partners.