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OFFICE MANAGER

full-time ACCRA 18 Dec 2024

Our client an IT outsourcing company is seeking to hire a talented and organised Office Manager to join their team in driving operational excellence.

ROLE PROFILE

The selected candidate will play a critical role in ensuring the smooth running of the day-to-day operations of the office. He/she will oversee the administrative duties in the office and ensure that employees have the resources needed to operate efficiently. The preferred candidate will execute this role in addition to the following;

DUTIES/RESPONSIBILITIES

  • Manage office operations, supplies, and equipment to maintain an efficient workspace.
  • Coordinate schedules, meetings, and events to support team productivity.
  • Handle administrative tasks such as filing, correspondence, and document management.
  • Assist with HR functions, including onboarding and supporting team members.
  • Ensure compliance with company policies and local regulations.
  • Collaborate with management to optimise office processes and workflows.
  • Implement and maintain office policies to guide the operations in the office.
  • Supervise and train office staff
  • Ensure staff complies with health and safety regulations at the office premises.
  • Ensure the office environment is conducive to support maximum productivity
  • Manage office records, and database and keep track of employee attendance.
  • Oversee office expenses and manage budget for supplies and other operational costs.

 EDUCATION/EXPERIENCE

  • A minimum of a Bachelor’s Degree in Administration or any related field of study.
  • A minimum of 3 – 5 years of work experience as an Office Manager with any institution.
  • Familiarity with Human Resources and administrative processes is a plus.
  • Proven experience in office management or a similar administrative role.

REQUIREMENT

  • Must possess excellent organisational and multitasking skills.
  • Strong communication skills, both written and verbal.
  • Proficiency in Microsoft Office Suite and other relevant tools.
  • Must be proactive and have a problem-solving mindset with attention to detail.
  • Ability to handle a team and motivate staff for quality work output.
  • Ability to handle competing responsibilities simultaneously.
  • Must possess basic troubleshooting skills for office operations.
  • Ability to establish professional relationships with clients and effectively interact with different groups of people.
  • Must be flexible with the ability to easily adapt to change.
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