Vacancies
ADMINISTRATIVE SECRETARY
full-time Greater Accra 10 Jun 2024
Our client a leading laboratory equipment distributor is seeking to hire an experienced individual to assist with the operations of the company as an ADMINSTRATIVE SECRETARY.
ROLE PROFILE
The successful candidate will be responsible for overseeing administrative functions. He/ She will play a crucial role in managing office communications and provide support for executing projects as well as performing the following duties:
DUTIES/RESPONSIBILITIES:
- Answer and direct phone calls, take messages and handle correspondence.
- Manage and schedule appointments, meetings, and conferences.
- Prepare and distribute meeting agendas, minutes, and other documents.
- Handle incoming and outgoing emails.
- Manage documentation, reports, and presentations.
- Maintain and organize physical and digital files and records.
- Ensure confidentiality and security of sensitive information.
- Order and maintain office supplies and equipment.
- Coordinate and manage office activities and operations.
- Handle basic bookkeeping tasks, such as invoicing and expense reporting.
- Act as a point of contact for internal and external clients.
- Coordinate with other departments to ensure smooth operations.
- Assist in the preparation and dissemination of communications, such as newsletters and memos.
- Provide administrative support to executives, including travel arrangements and itineraries.
- Prepare documents and presentations for executive meetings.
- Handle confidential and sensitive information with discretion.
- Assist with project management tasks, including planning, coordinating, and tracking project activities.
- Conduct research and gather information for projects and reports.
EDUCATION/EXPERIENCE
- A minimum of an HND or Bachelor’s degree in Business Administration or a related field from a recognized institution.
- Minimum of 2 years of relevant working experience as an Administrative Secretary, or similar role.
- Proficient in MS Office and other office software.
- Should have excellent knowledge of the Labor law.
REQUIREMENTS
- Should have strong organizational and time management skills.
- Must have excellent written and verbal communication skills.
- Ability to work independently and as part of a team.
- Must have attention to detail and problem-solving skills.
- Ability to maintain confidentiality and handle sensitive information.
- Must be willing to occasionally lift and move office supplies.
- Must possess strong analytical and decision-making capabilities.
- Should possess critical thinking skills.
- Must demonstrate the ability to work through complex issues and challenges.